EditShare Helps Oregon State University Centralize Media Production

Oregon State University is one of only two colleges to receive a land, sea, sun and space grant designation, making it one of the most comprehensive undergraduate, graduate and doctoral academic programs in the world. To support production needs, the university recently completed the installation of an end-to-end EditShare tapeless workflow solution to facilitate media production and sharing across its multiple departments.

The EditShare installation facilitates convergence of each department’s operations and drives all production and post-production media management. It serves as the central hub of production for activities ranging from real-world newsroom production and playout operation to fulfilling requests from outside sources like sports broadcasters who want historical game and player footage.

Although each department is independent, they do have reason to share assets. The previous setup made it incredibly difficult to locate and share media. Outreach and Engagement had been using a ‘sneaker-net’, the Student Media department was still using analog technology and Athletics was on a shared platform that was at its capacity and near end-of-life. There was no centralized repository or mechanism for transcoding and making media usable to everyone. Adding to this complex arrangement, we operate in an environment where the students are always in transition, and in the process, some of the media goes with them. EditShare provides campus-wide standardization, allowing us to better take advantage of all content, whether it was captured five days ago or five years ago.
Rick Brand, Associate Director for Technical Services at OSU’s Academic Technology Dept.

The foundation of the campus-wide installation is based on a tiered storage platform comprised of over 200TB of EditShare shared storage, and a 160-slot Ark LTO tape library for integrated archive and backup. Multiple Geevs broadcast servers facilitate a wide range of ingest and playout productions. EditShare’s Flow media asset management solution serves as the installation’s control layer, providing simple-to-use tools to manage media from ingest to archive. Acting as a mezzanine service across campus, Flow offers key automation and cloud-based production capabilities that organize content for easier and faster access. The production  system is integrated with other broadcast components including a Ross automation system, Avid and Adobe Premiere Pro, Final Cut Pro and the company's Lightworks editing programs.

Core production capability

The core of the multi-workflow installation is housed in the university’s new Student Experience Center building and connected by fiber to each department. Students and staff easily tap into media and share from any desktop or laptop connected to the network. It also gives them user-friendly tools to efficiently capture, edit and distribute the content for their in-house newsroom, studio and athletic productions and online video courses.

Prodution hub – news, and sports

The Student Experience Center consists of two new studios each with a state-of-the-art control room equipped with Geevs servers connected to the Ross newsroom system. Shows are recorded in HD and then moved to production servers for later broadcast by Tightrope's Cablecast. 

At the Outreach and Engagement department, also known as ‘ECampus’, students and staff are able to work remotely via AirFlow. “The ECampus group creates hybrid courses for the university’s online classes. Just about all of these courses have a video component to them, such as an introduction by the instructor, and this is where AirFlow is important,” states Rick.

Adjunct instructors often record their introductions and other video course elements off campus. Because they are the content experts, these instructors need to provide the initial edit directive and then send the video on to one of the ECampus editors for finalization. The entire editorial review facilitation from draft to final approval is managed by AirFlow.

The Intercollegiate Athletics group is responsible for creating promos and programs for sports programs. Leveraging the centralized storage server, Flow and Ark, the editors can tap the deep archives, pulling material back into production storage as needed. The workflow supports productions that require external approval, by allowing the approval person to log in and make notes for the editors.

The Editshare system provides OSU a fully professional and advanced media production infrastructure, which ensures that students hit the ground running when they enter the media race.

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